Vivat Academia accepts original, unpublished manuscripts that fall within its Aims and Scope and comply with the scientific, formal and editorial requirements established by the journal.

Submitted manuscripts must not have been previously published or be under simultaneous consideration by another journal. Authors must guarantee the originality of their contributions and comply with the provisions set out in the Code of Ethics.

Submission of a manuscript implies acceptance of these guidelines and of the journal’s editorial procedures.

Manuscripts must use the relevant official templates and be accompanied by all required documentation.

Failure to comply with these requirements may result in a request for corrections or, where warranted by the nature or extent of the deficiencies identified, rejection of the manuscript during the internal editorial assessment, in accordance with the procedure established by the journal.

Vivat Academia accepts research articles, review articles and book reviews. The scientific characteristics, admission criteria and templates applicable to each type of contribution are described in the Types of Contributions section.

Research and review articles undergo external peer review using a double-anonymous system, while book reviews are subject to internal editorial assessment. The criteria, stages and characteristics of the procedure are described in detail in the Peer Review Policy.

Languages of Submission and Publication

The journal accepts original manuscripts in Spanish, English, French, Italian and Portuguese. Scholarly articles are published in bilingual Spanish–English editions. Where the original manuscript is written in French, Italian or Portuguese, it will be published in its original language together with the corresponding English translation. If the original manuscript is written in English, a Spanish translation will also be published.

Book reviews are published exclusively in their original language.

Manuscripts must be submitted exclusively through the Vivat Academia OJS platform.

The following documentation is mandatory:

1. Original manuscript: a Microsoft Word file prepared in accordance with the relevant official template and not exceeding 16 MB.
2. Anonymised version: a version of the manuscript prepared for external peer review, with all information that could identify the authors removed.
3. Statement of Originality: a duly completed document signed by all authors and submitted in PDF format.

Any supplementary files required for the assessment and production of the article must also be provided, where applicable.

Documentation must be uploaded to OJS using the categories available for each file type. The internal editorial assessment will not begin until all mandatory documents have been received.

Where remediable deficiencies, inconsistencies or omissions are identified, the journal may request corrections or additional documentation before proceeding with the editorial process.

For any technical issues related to the submission procedure, authors may contact editor@vivatacademia.net.

Manuscripts must be submitted in Microsoft Word format using the official template corresponding to the type of contribution.

The templates establish the structure, typographic specifications and specific presentation requirements that must be followed when preparing the manuscript.

Length

Scholarly articles are recommended to be between 5,000 and 8,500 words in length, approximately 17 to 22 pages.

The length of the manuscript should be justified by the scope of the study, the methodology employed and the depth of the analysis. Manuscripts of a different length may be accepted where justified by the characteristics of the work.

Book reviews must not exceed three pages.

General Formatting

Manuscripts must comply with the typographic and layout specifications established in the relevant official template.

As a general rule, scholarly articles should use the following parameters:

Element	Requirement
Main font	Book Antiqua
Body text size	12 pt
Line spacing	Single
Body text alignment	Justified
Top margin	3 cm
Other margins	2.5 cm
Main title	Book Antiqua, 24 pt, uppercase, bold and centred
English title	Book Antiqua, 14 pt, bold and centred

Sections and subsections must follow the hierarchy established in the template, with a maximum of three heading levels.

Arabic numerals and a coherent hierarchical organisation must be used.

Scientific names, symbols and nomenclature must comply with the standard conventions of the relevant discipline.

Title

The title must be clear, informative and concise.

As a general rule, the title should not exceed 15 words, including articles, prepositions and conjunctions.

Acronyms and abbreviations should be avoided unless essential or widely recognised within the field of study.

The title must be provided in Spanish (or, where applicable, in the original language of the manuscript) and in English.

Abstract

Scholarly articles must include an abstract in Spanish (or, where applicable, in the original language of the manuscript) and an English abstract.

Each abstract must be between 200 and 500 words and follow the following structure: Introduction, Methodology, Results, Discussion and Conclusions.

The content must be adapted to the methodological characteristics of the research or review presented and must comply with the instructions contained in the relevant template.

Bibliographical references must not be included in the abstracts.

Abstracts must accurately reflect the content of the manuscript and maintain terminological consistency across the different language versions.

Keywords

Between 5 and 7 keywords must be provided in Spanish (or, where applicable, in the original language of the manuscript) and in English.

Keywords must be written in lowercase, separated by commas and formatted in accordance with the official template.

To promote terminological standardisation and facilitate the retrieval of articles in scientific information systems, authors are encouraged, where appropriate, to use descriptors from the UNESCO Thesaurus.

Identification Details

All authors must provide their full names and surnames, institutional affiliation, country, email address and ORCID identifier.

The name of the institution must be given in its official form and in its original language.

The use of an institutional email address is recommended. Personal email addresses may nevertheless be used, provided that they are active and enable effective communication with the journal.

The corresponding author must ensure that the email address registered in OJS remains active and is checked regularly throughout all stages of the editorial process.

Authors are encouraged to use a consistent scholarly name and to ensure consistency between the name appearing in the manuscript and that registered in ORCID and on other academic identification platforms.

Academic Biography

A brief academic biography of no more than 150 words must be provided for each author, both in the OJS metadata and in the manuscript file.

Authors are also encouraged to include their h-index and links to academic profiles or professional networks such as Google Scholar, ResearchGate, Scopus, Academia.edu and other relevant platforms.

Authorship Registration in OJS

During the submission process, the details of all authors must be correctly entered, respecting the agreed order of authorship.

The fields relating to identification, institutional affiliation, email address, ORCID and academic biography must be completed.

The corresponding author must be explicitly identified.

Anonymisation

To ensure double-anonymous peer review, authors must submit a properly anonymised version of the manuscript.

This version must not contain names, affiliations, biographies, identifying acknowledgements or any other information that could reveal the identity of the authors.

Identifying information must also be removed from the file properties, and authors must ensure that any supplementary materials intended for review do not compromise anonymity.

References to the authors’ own previous work must be presented in a manner that does not unnecessarily reveal their identity, while retaining all citations required to preserve the scientific integrity of the manuscript.

Research Articles

Research articles must be organised into the following sections:

• Introduction. This section must present the research problem, its context and the current state of scientific knowledge. It must justify the relevance of the study and explain its contribution to the relevant field of knowledge.
• Objectives. This section must clearly and precisely identify the general and specific objectives of the research and, where applicable, the research question(s) and hypothesis/hypotheses.
• Methodology. This section must describe the methodological design, procedures, techniques and instruments used, providing sufficient information to understand and assess how the research was conducted.
• Results. This section must present the findings clearly, systematically and in an organised manner, ensuring consistency with the stated objectives and, where applicable, with the research hypothesis/hypotheses.
• Discussion. This section must interpret the findings and compare them with previous research, identifying the principal contributions of the study, its implications and its limitations.
• Conclusions. This section must present the main conclusions derived from the research, which must be directly related to the objectives, methodology and results presented.
• Where appropriate, recommendations arising from the findings and identified limitations may be included, together with proposals for future research.
• References. This section must include all sources cited in the manuscript, in accordance with APA 7th edition guidelines.
• Author contributions, funding and acknowledgements. The relevant information must be provided using the sections established in the official template.
• Academic biography. A brief academic biography of each author must be included in accordance with the requirements set out above.

Review Articles

Review articles must provide a critical, up-to-date and well-founded analysis of the scientific literature related to the subject under study.

Different review approaches and methodologies are accepted, provided that they are appropriate to the stated objectives and allow the basis of the results and conclusions to be assessed.

A degree of flexibility will be maintained in the organisation of these manuscripts. The following sections are mandatory: Introduction, Objectives, Conclusions, References and Academic Biography.

Additional sections must be organised according to the review methodology employed and the characteristics of the study.

The procedures used to search, select, analyse and synthesise the scientific literature must be described with sufficient clarity.

Manuscripts consisting solely of a descriptive or uncritical compilation of previous publications will not be accepted.

Tables

Tables should be used where they facilitate the presentation and understanding of information relevant to the research.

All tables must be explicitly referred to in the text, numbered consecutively using Arabic numerals and placed after their first mention, in accordance with the instructions provided in the official template.

Table titles must be clear and descriptive, and the source of the data must be identified.

All table borders must be visible so that rows and columns are clearly delineated.

Unnecessary shading, colours and graphic elements that may hinder interpretation should be avoided.

Duplication of information across tables, figures and the main text should be avoided.

Whenever possible, the original editable files (e.g. .xlsx or .csv files) should be uploaded under the “Other” category in OJS to facilitate their processing during editorial production.

Figures

All visual elements other than tables are considered figures, including charts, photographs, illustrations, diagrams, maps and infographics.

Figures must be explicitly referred to in the text, numbered consecutively using Arabic numerals and accompanied by a descriptive title and identification of their source.

JPG images, whether in colour or greyscale, must have a minimum resolution of 300 dpi.

Charts must present data clearly and should avoid three-dimensional elements, decorative effects and other visual features that do not provide relevant information.

Whenever possible, the original or editable files (e.g. .xlsx or .csv files) used to create the figures should be uploaded under the “Other” category in OJS.

Supplementary Materials and Research Data

Authors may submit supplementary materials that contribute to understanding, verifying or reproducing the findings of their research.

Such materials may include transcripts, databases, spreadsheets, original tables, images, audiovisual files and other relevant documents. File sizes are subject to the technical limitations of the editorial platform.

Where the nature or size of these materials makes it inappropriate to host them on the platform, authors are encouraged to deposit them in an open-access institutional, disciplinary or general-purpose repository that, whenever possible, follows the FAIR principles (Findable, Accessible, Interoperable, Reusable), provides a persistent identifier and allows the corresponding reference and link to be included in the manuscript.

The deposit of such materials must comply with all applicable ethical, legal, contractual and confidentiality restrictions.

Where supplementary materials are provided for peer review, they must be prepared in a manner that does not compromise author anonymity.

Appendices and Annexes

Appendices or annexes may be included where their content is necessary for understanding the research but their length or characteristics make inclusion in the main body of the manuscript inadvisable.

They must appear after the main text, in accordance with the instructions provided in the official template, and must be numbered consecutively using Arabic numerals where more than one is included.

Citations and bibliographical references must comply with the seventh edition of the Publication Manual of the American Psychological Association (APA 7), while also observing the journal’s specific presentation requirements.

All sources cited in the text must appear in the reference list, and every entry in the reference list must have a corresponding citation in the manuscript.

Self-citations must be based exclusively on scientific relevance and justified by their direct relationship to the content of the manuscript. Excessive or unnecessary references to the authors’ own previous work should be avoided.

The journal will neither require nor encourage citations to articles published in Vivat Academia where such references are not relevant to the manuscript under review.

References

References must be presented in a single alphabetically ordered list, without divisions according to document type.

Book Antiqua, 12 pt, single line spacing, justified alignment and a 1.27 cm hanging indent must be used. A blank line must be left between references.

Where the same author appears in several references, the author’s name must be repeated in accordance with APA 7 guidelines and must not be replaced by dashes.

DOI identifiers must be included whenever available and presented in the format https://doi.org/. Where a URL is required, preference should be given to a link to the original publication.

The selection of bibliographical sources must be based on their relevance, scientific quality and contribution to the theoretical and empirical basis of the work. Appropriate use of up-to-date literature and, where relevant, international scientific sources will be particularly valued.

Author Contributions

Articles must include a statement identifying the contributions made by each author to the research and preparation of the manuscript, following the categories of the CRediT taxonomy provided in the official template.

Only roles corresponding to contributions actually made should be indicated.

For single-authored works, contributions do not need to be itemised unless otherwise specified in the relevant template.

All authors must be aware of and approve the final version of the manuscript.

Research Funding

Any sources of funding that contributed to the research must be declared.

Where applicable, the funding bodies and the identification codes of projects, contracts or grants must be specified.

If the research received no specific funding, this must be expressly stated.

Conflicts of Interest

Authors must disclose any conflict of interest that could influence, or be perceived as influencing, the conduct, results or interpretation of the research.

Where no conflicts of interest exist, this must be expressly stated.

Declaration on the Use of Artificial Intelligence

Vivat Academia promotes transparency and the responsible use of artificial intelligence tools in research and scholarly communication.

Authors must expressly declare whether or not such tools were used by means of the Statement of Originality accompanying the manuscript.

Where artificial intelligence tools have been used, a statement must be included in the Methodology section specifying:

• The tool used and, where identifiable, the model and version.
• The purpose and specific tasks for which it was used.
• The parts of the work in which it was involved.
• The extent of its involvement and the approximate dates of use.
• The procedure followed to review and verify the outputs.
• The measures taken to prevent errors, biases, non-existent references, unverifiable content or fabricated information.

Where there are justified concerns regarding the use of such tools, the journal may request clarification or additional documentation, including an explicit declaration signed by all authors.

In all cases, authors retain full responsibility for the accuracy, originality and integrity of the submitted content. Artificial intelligence tools may not be listed as authors of manuscripts.

Ethical Considerations

Authors must ensure that their research complies with all applicable ethical and legal requirements.

Where appropriate given the nature of the study, authors must provide information on ethics committee approval, consent procedures and the measures adopted to protect personal data and the rights of research participants.

Compliance with these provisions falls within the framework of the journal’s Code of Ethics and its other editorial policies.

Requests to add or remove authors or to change the order of authorship must, as a general rule, be submitted through the corresponding author.

The request must be duly justified and include the definitive authorship list together with the explicit agreement of the persons concerned. The journal may request any declarations, signatures or additional documentation it considers necessary to verify the request.

Where justified circumstances prevent the standard procedure from being followed, the editorial team will determine the appropriate way to process the request.

Changes requested during the production stage may result in the temporary suspension of the process until the journal has completed the relevant verification procedures.

Inclusive Language

Vivat Academia promotes the use of inclusive, respectful and non-discriminatory language in scholarly publications. Where appropriate given the characteristics of the manuscript, the editorial team may make recommendations or request adjustments during the editorial process.

In studies where sex or gender variables are relevant, authors are encouraged to consider incorporating them into the research design, analysis and interpretation of the results and, where appropriate, to identify any limitations associated with those variables.