Privacy Statement

Vivat Academia. Revista de Comunicación is committed to protecting the personal data of individuals who use its website and participate in its editorial activities, in accordance with Regulation (EU) 2016/679, the General Data Protection Regulation (GDPR), Organic Law 3/2018 on Personal Data Protection and the Guarantee of Digital Rights, and other applicable legislation.

This statement provides information on the processing of personal data in connection with the journal's operations, the management of its editorial platform, and the publication of scholarly content.

Data Controller

The data controller responsible for the processing of personal data is the publisher of Vivat Academia:

Fórum Internacional de Comunicación y Relaciones Públicas (Fórum XXI)

C/ Cine, 38, bajo derecha, 28024 Madrid, Spain.

Email: editor@vivatacademia.net.

Institutional information about the publisher is available in the Legal Notice.

Personal Data and Purposes of Processing

Vivat Academia processes the personal data necessary to carry out its scientific, editorial, and administrative activities.

The data processed may include identification, contact, academic, and professional information, as well as information relating to registration on the platform, manuscript submissions, review processes, and editorial communications.

In particular, personal data may be used to:

  • Manage user registration and accounts on the editorial platform.

  • Process manuscript submissions, peer review, editing, and publication procedures.

  • Maintain communications with authors, reviewers, editorial team members, and other individuals involved in the journal's activities.

  • Publish and disseminate authorship information, institutional affiliations, and other metadata associated with scholarly contributions.

  • Respond to inquiries, requests, complaints, and other communications relating to editorial activities.

  • Manage, where applicable, administrative and financial procedures associated with publication.

  • Ensure the operation, maintenance, and security of the platform and compliance with applicable legal obligations.

Where appropriate, professional information obtained from publicly accessible academic or institutional sources may be processed to identify specialists and manage invitations relating to scholarly peer review.

Personal data will be processed in accordance with the stated purposes and the principles of lawfulness, transparency, and data minimisation established by data protection legislation.

Legal Basis for Processing

Depending on the relevant purpose, the processing of personal data will be based on the following legal grounds provided for in Article 6(1) of the GDPR:

  • Performance of a contract or taking steps prior to entering into a contract: where processing is necessary to manage editorial relationships or services of a contractual nature.

  • Legitimate interests: for editorial management, scholarly peer review, professional communications, platform security, and preservation of the integrity of the scholarly record, provided that this legal basis is applicable and is not overridden by the rights and freedoms of the data subjects.

  • Compliance with legal obligations: where processing is necessary to fulfil administrative, tax, accounting, or other obligations established by applicable legislation.

  • Consent: where required for specific purposes, such as certain voluntary communications or subscriptions.

Where processing is based on consent, such consent may be withdrawn at any time without affecting the lawfulness of processing carried out before its withdrawal.

Recipients and Disclosure of Information

Access to personal data will be restricted, as appropriate, to individuals involved in editorial and administrative processes, according to their roles and the applicable confidentiality requirements.

Personal data may be processed by providers of technological services, hosting, maintenance, communications, or editorial management services necessary for the journal's operation, subject to the relevant data protection obligations.

Metadata associated with published contributions, including authorship and institutional affiliation information, may be disseminated through the journal's website, persistent identifier registries, repositories, indexing services, databases, and other scholarly information services.

Personal data may also be disclosed where required by law or where another lawful basis permits such disclosure.

Any international transfers of personal data will be subject to the conditions and safeguards required by applicable data protection legislation.

Data Retention

Personal data will be retained for as long as necessary to fulfil the purposes for which they were collected and processed, taking into account applicable legal, administrative, and editorial obligations.

Data associated with user accounts and editorial procedures will be retained in accordance with the journal's needs for managing, monitoring, and documenting its activities, as well as for the periods necessary to address potential liabilities.

Authorship information and metadata associated with scholarly publications may be retained as part of the scholarly record, in accordance with the principles of integrity, identification, and preservation of scholarly output.

Once personal data are no longer necessary, they will be deleted or, where appropriate, retained under duly restricted conditions for the periods required by law.

Rights of Data Subjects

Data subjects may exercise their rights of access, rectification, erasure, objection, restriction of processing, and data portability, under the conditions established by applicable data protection legislation.

Requests should be sent to editor@vivatacademia.net, specifying the right the data subject wishes to exercise and providing the information necessary to process the request. Where necessary, additional information may be requested to verify the identity of the applicant.

Requests to exercise these rights will be handled in accordance with the requirements and time limits established by applicable legislation.

The erasure or modification of personal data associated with scholarly publications will be subject, where applicable, to obligations concerning the preservation, traceability, and integrity of the scholarly record, as well as any other legally applicable limitations.

Data subjects may lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos, AEPD) if they consider that the processing of their personal data infringes applicable data protection legislation.

Security and Confidentiality

Vivat Academia implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or any other form of unlawful processing, taking into account the nature of the information and the associated risks.

Access to data relating to editorial processes will be managed according to the roles and responsibilities of authorised individuals, in compliance with the confidentiality requirements established by the journal.

Cookies and Similar Technologies

The website may use cookies and other technologies necessary for its operation, as well as those intended for additional purposes, subject to applicable legal requirements.

Specific information on their use is provided in the Cookie Policy.

Updates to This Statement

Vivat Academia may update this Privacy Statement whenever necessary to reflect regulatory, technical, organisational, or editorial changes.

The current version will be available on the journal's website.