Vivat Academia manages its entire editorial workflow through Open Journal Systems (OJS), from manuscript submission to publication. Submissions are made exclusively through this platform, which allows authors to track their manuscripts throughout the different stages of the process.

The editorial process is structured as follows:

1. Internal Editorial Evaluation

Once a manuscript has been received, the Editorial Board conducts a preliminary evaluation to verify:

• submission of the required documentation and proper anonymisation of the manuscript;
• compliance with the Author Guidelines and the Submission Checklist;
• alignment with the journal’s Focus and Scope and with the type of contribution submitted;
• the clarity, relevance, significance, and scientific quality required for the manuscript to proceed to external peer review;
• the originality of the work, in accordance with the journal’s Anti-Plagiarism Policy.
• where applicable, verifications related to the use of artificial intelligence tools, in accordance with the AI Use Policy.

When remediable deficiencies are identified, the submission may be returned to the authors for correction before the editorial process continues.

Manuscripts that fall outside the journal’s focus and scope, fail to meet essential requirements, or do not satisfy the conditions necessary to proceed to scientific evaluation may be rejected at the editorial stage without undergoing external peer review. Authors will receive a reasoned explanation of the decision.

Manuscripts that successfully pass this stage proceed to external scientific peer review.

2. External Scientific Peer Review

Research articles and review articles undergo external peer review using a double-anonymous peer review model, in accordance with the Peer Review Policy. On the basis of the reports received, the Editorial Board reaches the corresponding decision and communicates it to the authors together with the reasons supporting it.

When revisions are requested, authors must submit a revised version of the manuscript accompanied by a reasoned response to the comments received, indicating the changes made and, where applicable, explaining why certain recommendations have not been incorporated.

The process normally involves up to three rounds of review, depending on the nature and extent of the revisions required. Revised versions may be reassessed by the reviewers whenever necessary.

If essential scientific or editorial deficiencies remain after the review process, the Editorial Board may decide to reject the manuscript.

3. Editing and Production

Once a manuscript has been accepted, it enters the editing and production stage, which includes bibliographic, orthotypographic, and stylistic revision, the standardisation of editorial elements, and the preparation of the different publication formats (PDF, HTML, EPUB, and JATS XML). During this stage, authors may be asked to assist in resolving queries, checking corrections, or validating aspects necessary for final publication.

Vivat Academia publishes its articles in bilingual editions. Original manuscripts are accepted in Spanish, English, French, Italian, and Portuguese. Articles submitted in Spanish, French, Italian, or Portuguese are also published in an English translation, whereas articles originally written in English are published together with a Spanish translation. This bilingual translation policy applies to research articles and review articles; book reviews are published only in their original language.

4. Publication

Since 2021, Vivat Academia has followed a continuous publication model, whereby articles are published individually as soon as they successfully complete the different editorial and production stages. Where applicable, articles will be made available in the Early Access section, where they may be cited and accessed via their DOI.

Editorial Process Timeframes

The duration of the editorial process may vary depending on the characteristics of the manuscript, the availability of qualified reviewers, the number of review rounds, the extent of the revisions requested, and the authors’ response times.

As a reference, in 2025 the average time from manuscript submission to the first editorial decision was 24 days, while the average time from submission to acceptance for manuscripts ultimately accepted for publication was 100 days.

Vivat Academia periodically updates these indicators under Editorial Workflow Statistics.